Executive Summary
Cash Position & Runway
Brex, Erebor & Stifel operating cash, actual thru latest close & projected using Forecast net income · extended past the Forecast tab's Dec ’26 end using trailing burn if cash hasn’t crossed $0 yetKey Variance Callouts
Largest MTD drivers vs. forecastManagement P&L — Forecast vs. Actual
Oceanus has no budget — Forecast is the living monthly estimate, updated as the business changes. Details →
Account Drill-Down
Category → sub-account → vendor detailSame category grouping as Management P&L · drill-through below category is actual ledger detail only. Details →
Forecast — Living Document
The original plan, by vendor — static reference for every month, not blended with actuals. Edit next-month-forward as needed.Labor Expense is sourced from the Workforce Planning tab (live roster build-up), for every month shown. Every other line is the original plan loaded from the source budget workbook, editable from the month after the current close forward.
Only the month after the current close onward is editable; earlier months (and Labor Expense at every month) are locked as a reference. Edits save to Supabase automatically and appear on the Change Log tab. Expand categories for vendor-level detail and comments. FY Total columns run current year + next year. Details →
Summary P&L (Actual + Forecast)
Actuals through the current close, forecast forward — category level onlyCategory-level view only — see Forecast (Live) for vendor-level detail on forecast months, or Account Drill-Down for vendor-level actuals.
Workforce Planning — Compensation Detail
Includes employee names, unlike the rest of this reportCompensation & Hiring Plan
Editable — add, remove, or adjust current and forecast employees here; changes flow into the Forecast (Live) Labor Expense line automaticallyLabor Expense Build-Up
Salary, Benefits, Payroll Taxes & Bonus subtotals by month, rolling to Total Labor Expense — ties 1:1 to the Labor Expense line on Forecast (Live)Read-only rollup. Closed months from actuals; forecast months (current year and next year) from the Compensation & Hiring Plan. Details →
Change Log
Every saved edit to Forecast (Live) and Workforce Planning, newest firstRead-only audit trail — logged automatically as edits are saved. Visible to every signed-in user; Workforce Planning entries are hidden from anyone without payroll access. Admins can revert an individual field edit; reverting logs its own entry rather than erasing history. Details →
Tab Guide
What each tab shows and why — the detail behind the short notes on every tabExecutive Summary
One-page snapshot for the selected month: KPIs, cash runway, and the largest forecast variances. A starting point, not a substitute for the detail tabs.
Management P&L
Forecast vs. Actual for all reporting categories. Oceanus does not maintain a separate budget, so Forecast is the single forward-looking model — management's living, monthly-updated estimate — and Actual comes from the ledger through the latest close. The Month/YTD/LTD scope toggle applies here.
Account Drill-Down
Starts at the same categories as Management P&L (Forecast/Actual/Variance), so both tabs begin at the same level. Expanding a category drills into the real Oceanus chart-of-accounts underneath it — sub-account → vendor — using actual ledger transactions only. Real CoA parent accounts (the QBO-level grouping) are intentionally not shown here: a parent can span more than one category, and every sub-account maps to exactly one category, so nothing is lost by dropping that layer. Forecast isn't tracked below the category level, so those columns show — at the sub-account/vendor rows rather than an estimated split. The PDF export shows category-level rows only, collapsed (matching the on-screen default and avoiding a page-bleeding wall of vendor detail); the on-screen version keeps the full collapsible tree down to vendor level.
Forecast (Live)
The living, editable forecast: actuals through the latest close, projections from there forward. Labor Expense for every forecast month (current year and next) is pre-populated from Workforce Planning's Compensation & Hiring Plan — base salary, bonus %, and benefits % per role, not a top-down estimate — but is still editable here like any other category cell. Categories with a ▸ expand to real account/sub-account/vendor detail seeded from a trailing-3-month actual average; editing a vendor cell recalculates its category total. Labor Expense has no vendor-level detail on this tab (it's driven by the roster instead) and stays directly editable at the category level. Edits save to Supabase automatically (an admin or editor role is required to edit; viewers see the same numbers read-only) and show up on the Change Log tab. The FY Total columns cover the current year (real Forecast tab data) and next year; both years' Labor Expense now flow from the live roster, so adding, editing, or terming a role on Workforce Planning updates both totals automatically. The PDF export shows one table per fiscal year, category-level rows only, collapsed (matching the on-screen default and avoiding a page-bleeding wall of small-vendor detail — same convention as Account Drill-Down); the on-screen version keeps the full collapsible tree down to vendor level.
Workforce Planning
An editable Compensation & Hiring Plan (add, edit, or remove a role — name, title, hire/term date, base salary, bonus %, benefits %, signing bonus) that drives Labor Expense for every forecast month on Forecast (Live), current year and next. This is the only tab that shows employee names — access requires the Workforce Planning permission, enforced by Supabase row-level security (a restricted user never sees this tab at all, not even its existence). Closed-month actuals are never changed by edits here regardless of what the hiring plan assumes going forward; a terminated employee shows via their Term Date rather than a separate ledger. The Labor Expense Build-Up table below blends two sources by year: closed months from actuals, forecast months (current year and next) from the live hiring plan — so it always ties 1:1 to what's actually driving Forecast (Live)'s Labor Expense line.
Change Log
Every saved Forecast (Live) edit — category-level and vendor-level — and every saved Workforce Planning edit (a role added, removed, or field changed) logged automatically by Supabase the moment it's saved, newest first. Visible to every signed-in user regardless of role. Workforce Planning entries are the one exception: anyone without payroll access (can_view_payroll = false) never receives those rows at all, enforced at the database level, not just hidden on screen. Admins can revert an individual field edit, which logs its own "reverted" entry rather than deleting the original — history is never erased, only added to. Adding or removing a role is logged for the audit trail but isn't revertable from this tab — add or remove the role directly on Workforce Planning instead.
Management Commentary